Setting up to integrate and export to Evolution HCM

 

This topic includes:

How to Install the Integration for Evolution HCM

  1. In PayClock Online, go to Exports > Manage Exports.
  2. Click New, in the list find Evolution HCM.
  3. From Add New Payroll Export select Setup Payroll Export.
  4. Select the pay class(s) to include in the integration and click Next. Note: For multiple pay classes the pay period start and end dates must be the same or the export will have to be done by Date Range.
  5. Enter a nickname and File Name, select any desired options Include Employee Name, Include Pay Rate or Include Individual Punches, click Next.
  6. Select the pay codes to map or include in the export and enter the Payroll Pay Type as provided by Evolution HCM, click Next.
  7. Select which department(s) and set the Department Code to include in the export, click Next.
  8. Verify the configuration and click Save to complete the integration.
  9. The Evolution HCM integration will show in the list.

How to Export PayClock Online Payroll Data to Evolution HCM

  1. In PayClock Online click on Exports, select the export from the list.
  2. At the export window, select a pay period or date range.
  3. Click Export Data and save the file.
  4. Log into Evolution HCM and select the company.
  5. Click on the Payroll tab and open/create the Batch.
  6. Go to the Import tab, click the three-dot button to set the Source File Name.
  7. Click Import to the payroll.
  8. When file has been imported, a yellow sun icon will show at the top of the navigation bar.
  9. Click View the report file to verify there are no errors
  10. If everything looks OK select the yellow sun icon to proceed.

Note: Please contact your payroll provider if there are any questions when processing your payroll.

How to Read the Output File for Evolution HCM

Position

 Maximum Length Field Description
1 6 PayClock Employee Number
2 25 Employee First Name Employee Last Name (Selectable Option)
3 6 Department (Defined by Department Mapper)
4   Not Used
5   Not Used
6 1 Always E
7 2 Pay Code (Defined by Pay Code Mapper)
8 9 Rate for Worked Department (Selectable Option)
9 8 Hours for Pay Code
10   Not Used
11   Not Used
12   Not Used
13   Not Used
14   Not Used
15   Not Used
16   Not Used
17   Not Used
18   Not Used
19   Not Used
20   Not Used
21   Not Used
22   Not Used
23   Not Used
24   Not Used
25   Not Used
26   Not Used
27 14 In Punch Format = YYYYMMDDHHMMSS (Selectable Option)
28 14 Out Punch Format = YYYYMMDDHHMMSS (Selectable Option)
29   Not Used
30   Not Used
31   Not Used
32   Not Used
33   Not Used

Note: Amount pay codes are not currently supported such as Tips, etc.

Sample Output File for Evolution HCM

Sample file output with selectable options turned off:

Sample file output with selectable options turned on:

Wed 12/05/2018